Senior Executive Assistant to MD

Job Description

  • Job Title Senior Executive Assistant to MD

Description

The Big PictureHowden are a global engineering business who focus on providing clients with industrial products that help multiple sectors improve their everyday processes. Howden’s core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.This position provides assistance to high-level executives within a company and is often trusted with complex duties and sensitive informationAs an Senior Executive Assistant’s main duties include scheduling meetings, organizing daily calendars, preparing reports, filing and organizing documents, recording meeting minutes, and performing basic bookkeeping tasks. To be successful in this role, you should be proactive, meet deadlines and communicate effectively.What Needs To Be Done?The Executive Assistant will be accountable for performing a number of administrative duties, is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.Work with MD to help manage meetings including helping set the agenda of management team meetings and off-sites, and all associate meetings.Manage complex calendaring, travel schedule, team off-sites, other events, coordinating meeting room setup, ordering catering, and all communication related to meetings, conference calls, event planning, etc.Prepare and partake in key meetings by creating presentation materials, taking meeting notes, and driving meeting action items.Work Works closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Managing Director.Serve as primary communications contact for the office of the Managing DirectorCapable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential informationWhat Do You Need To Bring?Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar roleAdvanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and softwareFamiliarity with online calendars and cloud systemsProficiency in collaboration and delegation of dutiesStrong organizational, project management and problem-solving skillsExceptional interpersonal skills with an outstanding ability to interact on behalf of the Managing Director.Strong communication skills (via phone, email and in-person)Bachelor’s degree and or Post graduation; additional qualifications as Personal Assistant or Secretary are a plusHas a logical understanding in interpreting MIS to give a brief update to managementAbility to handle sensitive information with the highest degree of integrity & confidentialityHandle multiple tasks while being flexible as priorities and focus can change rapidlyWhat Will You Get in Return?You will have the opportunity to work for a global engineering organisation in a challenging and dynamic role with great development opportunities. We offer a competitive salary along with a great benefits package.The advantages of working at Howden:Worldwide business – Liaise with our colleagues in 27 countries.We offer global and local opportunities– 6000 employees and world leading engineers, who create cutting edge developments – You will be a part of over 160 years of innovation and development that continues today with our digital solutions. At Howden we have a strong corporate identity and purpose – You will be a member of our team, shaping the future of the world and tackling some of the most pressing issues facing the planet.Our products and organisation are Revolving Around You – Our culture promotes individual development to enhance our most important asset – our people.
   
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