VP, HR Data Governance

Job Description

Description

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About Standard Chartered
We are a leading international bank focused on helping people and companies prosper across Asia, Africa and the Middle East.
The Role Responsibilities

The Head, Data Governance role is positioned with the HR Governance & Controls team within HR function. Data Governance is a system of decision rights and accountabilities for information-related processes, executed according to agreed-upon models which describe who can take what actions with what information, and when, under what circumstances, using what methods. Data Governance is aligned to the Privacy risk management framework to enable the Group to meet its privacy, legal, statutory and regulatory obligations. Data breaches are getting bigger now and the amount of compromised data is unfortunately on the rise across the globe and that personal information is a highly valued type of data to compromise; hence HR data governance is important and more relevant now.


Strategy



  • Lead the central data governance for HR including

    • Data Management Policy and Standard compliance

    • Controls monitoring and effectiveness

    • Management Reporting



  • Drive high standards of regulatory compliance and deliver key priorities and initiatives, aligned to the performance scorecard.

  • The central data governance role will be key to supporting the Data Management risk sub-type within the Compliance Risk Type for HR

  • Monitoring and reporting the remediation and risk buy down of the HR Data Management Treatment Plans and reporting at risk deliverables

  • Interface with respective HR technology, CFCC, HR ICS, Legal and Central DPTP team

  • Understand specific functional requirements including regulatory and policy driven requirements to result in compliance

  • Lead and report to the management of these requirements to ensure we remain within risk appetite.

  • Promote the culture and practice of compliance with Data Management standards within the Bank and embed a Here for good culture and the Group Code of Conduct.


Business



  • Agree and drive the implementation of the Data Management agenda for HR by working with the GPOs/HR COE s, Region / Country Service Delivery, COO/CIO team, Business BAU Owner/business solutions, GPS teams, HR Project Managers, and senior HR leadership.

  • Execute the relevant aspects of the Compliance (Data Management related), and Information & Cyber Security Principal Risk Types through robust independent risk control and the provision of specialist advice and constructive challenge in a manner proportionate to the nature, scale and complexity of the function.

  • Support relevant stakeholders to make decisions based on current and possible future policies/standards, practices, and trends.

  • Maintain constructive and effective stakeholder relationships and assist the Data Domain Owner to interface with and support all key stakeholders.

  • Lead Data management risk remediation initiatives and activities that potentially include privacy risk, data quality risk & records management risk across HR processes

  • Support the implementation of the new / uplifted standard as part of Data Management risk sub-type in HR


Process



  • The data management risks for HR function are managed and ensures governance and accountability in accordance with Group Privacy Management Framework, primarily governing the implementation of Privacy standard, Data Quality standard & Records Management standard for HR

  • Monitor and drive compliance with the Group s requirements to protect, preserve and manage the confidentiality, integrity and availability of the Group s Information Assets

  • Monitor and Ensure that applicable Privacy laws and regulations are being complied within HR

  • Monitor and ensure the personal data is processed in a respectful and appropriate manner across the Group to prevent risk of harm to Individuals and to ensure compliance with our business, legal, statutory and regulatory obligations to mitigate the risk of criminal sanction, regulatory enforcement action, financial loss or loss of reputation

  • Monitor progress, track remediation and drive adherence to agreed data quality tolerances and thresholds.

  • Provide governance and oversight over the effective implementation of records management for HR

  • Partner with Head HR Vendor Management to enforce effective Controls over the Group Third Party Risk Management Policy and HR is compliant with third-party data processing, which includes risk identification and assessment, vendor on-boarding, lifecycle management, and exit management activities related to third parties.

  • Arrange and support the Data Domain owner/delegate in the running the respective HR DGF

  • Provide advice to relevant stakeholders on compliance with Group standards & regulatory matters related to People Data.

  • Track significant issues arising from DM metrics, Assurance activities, Audit reviews and regulatory inspections, providing validation of issue closure where necessary.

  • Data Governance acts as a primary SPOC for Data Management Policy & respective standard changes and associated impact assessment


Governance



  • The primary governance of Data Management Risks in the Group is through the applicable Non-Financial Risk Committee or Executive Risk Committee, or their specifically delegated forums(e.g. HR Data Governance Forum delegated by HR NFRC).

  • To ensure that an effective strategy, approach and monitoring is in place to manage privacy risk and enable HR to demonstrate compliance with its privacy obligations and commitments.

  • Effective management of Data is a regulatory obligation, an enabler of the Group s strategic priorities

  • Staff in HR function must be made aware, through learning and development, of their respective roles and responsibilities relating to the management of Data.

  • Analyze and interpret data to produce reports that help the bank identify and manage emerging areas of risk / vulnerability and support in remediation actions within the HR function.

  • Represent Data Governance at the DM Policy Forum / Working groups

  • Perform / review / support impact analysis on proposed data management related changes

  • Be accountable for identification and escalation of potential risks and issues to senior management through appropriate governance channels

  • Engagement of Second Line of Defense for approval, guidance and challenge for HR processes.


People and Talent



  • Provide leadership management and coaching to direct reports to ensure they are highly engaged and performing to their potential

  • Promote a culture of openness, trust and risk awareness, where ethical, legal, regulatory and policy compliant conduct is the norm.

  • Ensure forward planning, prioritization, deadline management, streamlined workflows and efficient work practices are the norm.

  • Support direct reports in achieving their annual objectives and provide guidance and advice to address any knowledge or performance shortfalls identified.

  • Assist direct reports in achieving their desired learning and development objectives and provide feedback and direction on suitable courses and opportunities.


Risk Management



  • Ensure a full understanding of the risk and control environment in area of responsibility.

  • Lead risk buy down initiatives to increase levels of compliance and risk awareness.

  • Review and assess existing HR systems security matrix access across all roles in HR,

  • Ensure compliance with policies applicable to HR which impact data management risk. Challenge processes, procedures, and policy if there is opportunity for efficiency improvements.

  • Highlight on any emerging data management risks for the function, both internal and external factors



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