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Personal Assistant

Description

Key Skills

Personal assistant, Personal Secretary

Job Description

Job Description

 Reporting Directly to Director.

· Managing An Extremely Active Calendar of Appointments; Completing Expense Reports.

· Composing and Preparing Correspondence that is Sometimes Confidential.

· Plans, Coordinates and Ensures the Director’s Schedule is Followed and Respected.

· Provides a Bridge for Smooth Communication Between the Director’s Office and all Functional Departments.

· Works Closely and Effectively with the Director to Keep Him Well Informed of Upcoming Commitments and Responsibilities

· Prioritizes Conflicting Needs; Handles Matters Expeditiously, Proactively, and Follows-through On Projects to Successful Completion, Often with Deadline Pressures.

· Preparing Minutes of Meetings as per Schedule, Circulate Mom and Keep Track On It.

post-graduation with Secretarial Course Prefer

· Proven Experience as Personal Assistant to Senior Authority or in other Managerial Position

· Acting as a First Point of Contact: Dealing with Correspondence and Phone Calls.

· Managing Diaries and Organizing Meetings and Appointments.

· Booking and Arranging Travel, Transport and Accommodation for Director’s.

· Reminding the Manager/executive of Important Tasks and Deadlines.

· Typing, Compiling and Preparing Reports, Presentations and Correspondence.

· Managing Databases and Filing Systems.

· Implementing and Maintaining Procedures/administrative Systems.

· Liaising with Staff, Suppliers and Clients and Responsible for Director’s Official and Personal Documentation.


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