Data Governance Specialist – Records Management

Job Description


About Standard Chartered
We are a leading international bank focused on helping people and companies prosper across Asia, Africa and the Middle East.
To us, good performance is about much more than turning a profit. It's about showing how you embody our valued behaviours - do the right thing, better together and never settle - as well as our brand promise, Here for good.
We're committed to promoting equality in the workplace and creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation. This in turn helps us to provide better support to our broad client base.

The Role Responsibilities

The Data Governance specialist role is positioned with the HR Data Governance team within HR function. Data Governance is a system of decision rights and accountabilities for information-related processes, executed according to agreed-upon models which describe who can take what actions with what information, and when, under what circumstances, using what methods. Data Governance is aligned to the Privacy risk management framework to enable the Group to meet its privacy, legal, statutory and regulatory obligations. Data breaches are getting bigger now and the amount of compromised data is unfortunately on the rise across the globe and that personal information is a highly valued type of data to compromise hence HR data governance is important and more relevant now.
The main responsibilities will be to support HR function to align with new Data management policy and its associated standards. The primary responsibility is to manage HR records as per records management & make sure the minimum requirements that the HR needs to comply with to fulfil its Privacy obligations as set out by privacy principles. Also Partner with ICS to deliver secure destruction of data. The person is also expected to drive information security program to reduce or minimize identified operational risks through forward planning of operational reviews, reporting on progress of reviews, analysing performance and delivery of key controls. This role will manage and engage stakeholders effectively from regulatory, external and internal audit.

Key Roles & Responsibilities:

  • Support Data governance initiatives for HR to comply with Data Management Policy, primarily governing the implementation of Records Management standard for HR

  • Partner & drive ICS programme effectively and efficiently to reduce and manage risk within the HR function

  • End to end analysis of where HR data is stored and processed across the employee life cycle.

  • Establish a procedure and document the effective management of the HR Records within HR process universe

  • Accountable for managing and maintaining a comprehensive records register(inventory) and capture an accurate reflection of HR record sources and categories

  • Enforce and monitor secure destruction of HR data

  • Review information security risk assessments and document potential risk vectors monitor controls and ensure risk is addressed

  • Ability to present the identified risks to the business with suggestions around mitigating control

  • Prepare an assessment covering documentation of all HR data across systems /applications including unstructured HR data residing across our network & vendors

  • Enforce Standards and Controls over the Group Third Party Risk Management Policy and HR is complied with for risk identification and assessment, on-boarding, lifecycle management, and exit management activities related to the third-party data processing

  • Enforce HR records themes in Group/country retention schedule are maintained with the accurate information and retention period

  • Maintain Risk register for material and critical information assets, track risk scorecard and produce metrics to drive visibility

  • Research on trends to meet future information security requirements

  • Support any training and awareness initiatives relating to minimizing risks

  • Manage audit requests and provide timely management responses to the findings, including remediation actions

  • Ensure controls are measured and metric provided to all relevant forums

  • Detail oriented with focus on structured documentation


  • Minimum 10+ years of experience in HR with focus on Data Management (Records Management, Privacy & Data Quality) & Information Security

  • Experience as Risk and Controls Expert

  • Excellent written and oral and presentation and communication skills

  • Experience in writing assurance reports is an added advantage

  • Knowledge around industry standard data management & privacy control frameworks

  • Strong sense of personal ownership and responsibility in accomplishing the organisation's goal.

  • Good understanding of regulatory compliance, security, risk and controls. Knowledge on GDPR compliance requirements will be an advantage.

  • Ability to collect and analyse data, establish facts and make recommendations in written and oral form

  • Strong Technical skills and good understanding in Information security control domains across platforms/Applications and Data Protection

  • Strong interpersonal and team skills.

  • Bachelor&rsquos Degree in computer science/Information Technology, Engineering, Finance or its equivalent

  • CIPM / CISSP / CISA / CISM trained or certified will be a definite advantage

Apply now to join the Bank for those with big career ambitions.
To view information on our benefits including our flexible working please visit our . We welcome conversations on flexible working.

10.00-13.00 Years

There is something wrong with this job ad? Report the error