Accounting Financial assistant

Job Description

Description

Accounting / Financial assistant

Job #: req10545
Organization: World Bank
Sector: Finance & Accounting
Grade: GC
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Chennai,India
Required Language(s): English



Preferred Language(s):
Closing Date: 2/5/2021 (MM/DD/YYYY) at 11:59pm UTC




Description



Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.  Visit www.worldbank.org.



ITS Vice Presidency Context:


Information and Technology Solutions (ITS) enables the WBG to achieve its mission of ending extreme poverty and promote shared prosperity in a sustainable way by delivering transformative information and technologies to its staff working in over 150 locations.



Our vision is to transform how the Bank Group accomplishes its mission through information and technology. In this fast-paced, ever-changing world, the formulation and implementation of the ITS strategy is an ongoing, iterative process of learning and adaptation developed through extensive consultations with business partners throughout the World Bank Group.



ITS shapes its strategy in response to changing business priorities and leverages new technologies to achieve three high-level business outcomes: business enablement, by providing Bank Group units with innovative digital tools and technologies to transform how they deliver value for their clients; empowerment & effectiveness, by ensuring that all Bank Group staff are connected, able to find information, and productive to accelerate the delivery of development solutions globally; and resilience, by equipping the Bank Group to provide risk-based cybersecurity and robust data protection for a global network and a growing cloud platform.



Implementation of the strategy is guided by three core principles. The first is to deliver solutions for business partners that are customer-centric, innovative, and transformative. The second is to provide the Bank Group with value for money with selective and standard technologies. The third principle is to excel at the basics by providing a high performing, robust, and resilient IT environment for the organization.



Unit Context:


The vacant position is in the ITSGC Chennai Operations, but the finance assistant will be supporting the work program across all the departments in the ITSVPU.



Duties and Accountabilities:



Under the guidance and supervision of the ITSGC Chennai Operations Team Lead, the Financial /Accounting Assistant will have specific responsibilities outlined below:



His/her primary responsibilities will include, but are not limited to, some combination of the following activities to support any of the business lines across ITSVP departments:


• Reviewing and processing all queues in the Admin Portal Request system in accordance to the relevant procurement policies and procedures;


• Ensure that purchase orders are created for executed Admin Portal Requests and follow through until the purchase order is released;


• Prepare biweekly/ monthly commitment monitoring reports and follow up with Task Team Leaders for timely clearance of outstanding commitments;


• Resolving any exception situations that may arise related to Admin Portal Requests and working with the teams and Business Units across the Bank to resolve issues;


• Perform investigation and rectify failed service entry sheet transactions;


• Liaising with HQ and various Business Units across the Bank to resolve issues or effect action;


• Reviewing and processing fixed asset disposal requests in accordance with the relevant asset disposal policies and procedures;


• Assist in monitoring outstanding Statement of Expenses (SOEs) and follow up with delinquent travelers as per the Travel Policies and Procedures;


• Assist in calculating Volume Discounts and/or Service Level Agreement credits;


• Review and process year end accrual transactions in accordance with the relevant accrual procedures and coordinate with relevant business units and teams to ensure timely processing of accruals within the established timeline;


• Perform post-accrual reviews and ensure accrued transactions are cleared within the established timeline;


• Follow up with Business Units and Task Team Leads in resolving aging vendor invoices;


• Provide support in preparing reports using advance Excel skills.



Selection Criteria



• Diploma in Commerce, Accounting, Finance or Business Administration. Candidates with bachelor’s degree in Finance/Accounting would have an advantage.


• 2 to 3 years of relevant experience in SAP or equivalent system-based accounting and procurement transaction processing and reviewing activities.


• Previous experience as an SAP Transaction Specialist would be preferred. Excellent understanding of relevant procedures and processes related to SAP/Admin Portal transactions;


• An understanding of procurement processes and policies will be a plus.


• Quick learner with high level of initiative, drive and attention to detail.


• Proven problem-solving skills with capacity to multi-task, deliver high quality results and respond quickly and effectively to requests.


• Excellent communication and presentation skills


• Strong interpersonal skills with strong commitment to work in a respectful, team-oriented and multi-cultural work environment.


• Flexibility to overlap with U.S. hours and work on U.S. holiday calendar will be required to meet reporting deadlines along with willingness to travel to Bank offices as needed.


• The highest ethical standards.



Competencies



• Finance /Procurement Literacy - Can understand finance/procurement processes; reads and analyzes finance / procurement reports and compliance.


• Control - Understands the basic concepts of risk management and internal control frameworks.


• Client Orientation - Able to establish partnership based working relationships with internal/external clients.


• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.


• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.



Poverty


has no borders, neither does excellence. We succeed because of our differences


and we continuously search for qualified individuals with diverse backgrounds


from around the globe.